fbpx

Group
Bookings

Conferences & Retreats

Imagine your ideal conference or retreat.

Why not choose from the best Stillwood offers, and put together an exceptional event for your group of people? No matter the size or need of your ‘crowd,’ we would love to help provide a profound journey for everyone involved.

Accommodations

Outstanding Accommodations:
The accommodations at Stillwood comprise several cottages; Maple motel; three lodges: Balsam, Cedar, and Hickory; Chestnut and Almond dormitories. These buildings equip Stillwood to be an outstanding retreat and conference centre, providing value-added housing for various groups.

Meeting Rooms

Meeting Rooms:
A wide variety of meeting rooms are available to fit your group. You could be looking for something small and intimate. Or maybe comfy and more spacious. Then again you could be looking for an enormous space to let out your wild side.

Stillwood Dining Hall

World Class Dinning:
Our Dining Hall is outfitted with a spacious dining area, an outdoor patio, a fireplace, a fully-equipped, professional kitchen, and a commanding view of Cultus Lake. What a wonderful vantage point from which to enjoy Stillwood’s famously fabulous fare.

Accommodations

Hickory and Cedar are medium sized buildings that also contain a meeting room. The downstairs has a separate suite, with the upstairs having 4 rooms & 2 bathrooms.

  • Cost – $180/night ($7.50/person)
  • 5 Rooms:
    • Lower room 1 Twin Bunk & 1 Double Bed
    • 4 Upper Rooms 1 Twin Bunk, 1 Double Bed, and 1 Single
  • Occupancy
    • Maximum 24 persons, using 2 in each double bed.
    • Lower Beds Only = 14 singles
    • Upper and Lower Bunks = 19 Singles

Almond and Chestnut are our dormitory style buildings. Each floor has 1 shared washroom, a small meeting room and 5 doors.

  • Cost – $250/night for 1 floor ($4.24/person)
  • 10 Rooms:
    • Rooms 1-4 (on both floors): 4 twin bunks, and 2 twin over double bunks
    • Room 5 (on both floors): 1 Twin over a double bunk bed.
  • Occupancy (using 1 floor of one building)
    • Maximum 59 persons, using 2 in each double bed.
    • Lower Beds Only = 25 singles
    • Upper and Lower Bunks = 50 Singles

Balsam is a large building that has the amenities to self contain its own conference retreat. It has 8 rooms, a large meeting area and dining area.

  • Cost – $500/night for the entire building ($12.82/person)
  • 8 Rooms:
    • Each room has 1 twin bunk bed as well as a twin over double bunk.
  • Occupancy
    • Maximum 39 persons, using 2 in each double bed.
    • Lower Beds Only = 16 singles
    • Upper and Lower Bunks = 31 Singles

Throughout our facility Stillwood has 16 Cottages. Each one has 2 floors, its own bathroom, a kitchenette and dining area. The cottage is open concept with the sleeping areas, kitchen and stars all in the same open space.

  • Cost – $100/night per cottage ($7.69/person)
  • 1 Room:
    • Downstairs – 3 twin bunk beds and 1 twin over double bunk
    • Upstairs – 4 twin beds
  • Occupancy
    • Maximum 13 persons, using 2 in the double bed.
    • Lower Beds Only = 8 singles
    • Upper and Lower Bunks = 12 Singles

Our Motel Rooms are located in our Maple Building. The motel rooms are on the second floor of maple with meeting rooms being on the lower floor of Maple.

  • Cost – $65/night/room ($21.67/person)
  • 9 Rooms:
    • 1 twin Bunk Bed and 1 Double Bed
  • Occupancy
    • Maximum 4 persons, using 2 in the double bed.
    • Lower Beds Only = 2 singles
    • Upper and Lower Bunks = 3 Singles

Activities

Activity Preparation

It is important that you plan a schedule for your time here at Stillwood. While we will provide the activity and instructors Stillwood is unable to map out a schedule for the unique needs of your retreat. Here are some details to keep in mind when planning your schedule here at Stillwood.

  • We suggest that you break your participants into groups of 15 or less. Many of our activities can not handle more than 15 people per hour.
  • Put transition time into your schedule. We suggest allowing for 15 minutes of time between each activity block.
  • If you are booking an activity for a day it will consist of a maximum of 6 hours. Logistically it is not possible for us to do a single activity for more than 6 hours in one day.
  • The maximum number of participants for a day is 6 hours times the max number per hour the activity can accommodate. For example the zip line has a max of 25/hour, so in 1 day the most we can put though our zip line is 150 people.
  • Please be aware that dependent on the time of year all the activities may not be available. There is never a guarantee that we can provide that activity based on factors outside of our control like weather or staffing issues.

Stillwood's High Ropes Course

Three levels. Thirty elements. Two side-by-side ziplines. It won’t take much to convince you that, when it comes to activities at Stillwood, our Sky High Adventure Park takes the cake. Maybe “raises the bar” suits it better.

  • Rates: $300/per hour, $1000 for a 6-hour day.
  • Numbers: Can accommodate 25 people in one hour
  • Instructors: All certified instructors included in the rate.

Yikes!!

If hights do not bother you, or maybe simply excite you this is the activity for you. Connected to our high ropes course are 2 zip lines. They need to be booked as seperate activities so we can ensure instructors with the proper certifications.

  • Rates: $300/per hour, $1000 for a 6-hour day.
  • Numbers: Can accommodate 25 people in one hour
  • Instructors: All certified instructors included in the rate.

Climb High

A  42-foot indoor climbing tower located in our Gym (the barn) building. It’s our ever-popular workout for the stout of heart.

  • Rates: $100/ hour or $500/day
  • Numbers: Can accommodate 10 people per hour, per instructor
  • Instructors: Instructor $40/per hour.

Paddle In Hand

From May through September, we offer canoeing and Kayaking down at cultus lake. Groups are required to transport all participants.

  • Rates: $350/day
  • Numbers: Can accommodate 20 people per hour.
  • This is a rental only no direction or supervision is provided. Groups must provide their own instructors & safety personnel
  • Transportation to the lake is not included. Stillwood will transport boats, lifejackets and paddles.

Test Your Accuracy

Take the opportunity to take part in one of the most time-tested activities that camps have ever had. Bend a bow and test your strength and accuracy.

  • Rates: $50/ hour or $250/day
  • Numbers: Can accommodate 16 people per hour.
  • Instructors: Price includes a trained supervisor.

Climb High

A rock wall climbing experience located in our back yard forest.

  • Rates: $30/hour or $120/day
  • Numbers: Can accommodate 10 people per hour per instructor.
  • Instructors: $40/hour

Team Building

Challenge your team’s dynamics with our low ropes challenge course. It’s surprisingly easy to laugh and be frustrated at the same time. This activity is FREE however the benefit of the activity comes alive when we have one of our trained team building instructors aid you through some of our team building activities on the low ropes course.

  • Rates: FREE
  • Numbers: Can accommodate 30 people per hour.
  • Instructors: $40/hour

Cool Off From The Heat

A huge Jr. Olympic Sized, outdoor swimming pool is available from June to September.

  • Rates: $100/hour or $500/day
  • Numbers: Can accommodate 50 people per Lifeguard
  • Instructors: $40/hour per lifeguard Groups are permitted to provide their own certified lifeguard(s)

Lasers Everywhere

A do-it anywhere type of activity, our grounds are a fantastic place to have a great game of laser tag.

  • Rates: $100/hour or $500/day
  • Numbers: Can accommodate 15 people per hour
  • Instructors: A Stillwood instructor is included in the rate

Our small games room (located in our barn building) has pingpong, pool, air hockey and Foosball tables to enjoy.

  • Rates: $50/hour or $250/day
  • Numbers: The room can handle about 10 persons playing games at one time.
  • Instructors: While a Stillwood supervisor is not required it is important that groups supervise activities in the space.

Indoor Adventures

Our large gymnasium (located in our barn building) can accommodate a group of any size. The space has balls, & equipment for all types of gym activities.

  • Rates: $100/hour or $500/day
  • Numbers: Can accommodate over 500
  • Instructors: While a Stillwood supervisor is not required it is important that groups supervise activities in the Gym.

Huck It

Stillwood has a 18 hole disc golf course over 6000ft long though 40 acres of property. Players need to bring their own discs/frisbees to play the course.

  • Rates: The disc golf course is free to play. If you are reserving the entire course for a tournament the cost is $5/player
  • Numbers: Can accommodate 72 people per round. 1 round takes about 2 hours.
  • Instructors: Stillwood instructors are not necessary for this activity, however your group should still be supervised by your own staff/volunteers.

So Much To Explore

There are separate courts/fields for your use – we supply the balls no charge just let us know you want to use them..

  • Rates: FREE
  • Numbers: Depends on the activity. Our fields can accommodate thousands of individuals.
  • Instructors: Stillwood instructors are not necessary for this activity, however your group should still be supervised by your own staff/volunteers.

Play All Day

Stillwood has a natural playground with elements to Brin out everyones inner child.

  • Rates: FREE
  • Numbers: No Limit
  • Instructors: Stillwood instructors are not necessary for this activity, however your group should have supervision while at this activity.

Trail Masters

Using Stillwood as a base, there are days worth of hiking trails through the BC parks system. We have trail maps of common hiking routs. As the trails are subject to weather events the status of the trail could change at any moment making a section impassable.

  • Rates: FREE
  • Numbers: No Limit
  • Instructors: Stillwood instructors are not necessary for this activity, however your group should have an experienced hiking guide and emergency supplies.

Fees
__________

The base fee include your meals, 1 meeting space (based on your group size), and all participants grounds fees. These are calculated on a per meal basis. If you stayed at Stillwood for 2 nights and had 7 meals the base cost would be the number of participants times 7 meals.

Weekday (Mon-Fri) Rates (weekend rates add $2/meal)

  • Adult Participants (19+)
    • 0-15 = $36/meal
    • 16-34 = $32/meal
    • 35-74 = $30/meal
    • 75+ = $28/meal
  • Youth Participants (13-18)
    • 0-15  = $34/meal
    • 16-34 = $30/meal
    • 35-74 = $26/meal
    • 75+ = $24/meal
  • Child Participants (4-12)
    • 0-15 = $26/meal
    • 16-34 = $20/meal
    • 35-74 = $18/meal
    • 75+ = $16/meal

Individual Meals
If an individual comes just for one meal, the cost per meal is as follows. This does not include meeting or grounds fees.

  • Adult/Youth breakfast = $9/meal
  • Adult/Youth Lunch = $12/meal
  • Adult/Youth Supper = $17/meal
  • Child breakfast = $5/meal
  • Child Lunch = $8/meal
  • Child Supper = $10/meal

Miscellaneous Foodservice Fees

  • Simple banquet: This is to use the entire dining hall as your meeting room and a meal. For example, decorate the dining hall as for a birthday = $27/meal
  • Coffee/Snack Break: If you are staying overnight this is included. For day use or extra breaks = $5/snack
  • Food Inflation Adjustment: We reserve the right to add our inflation costs on your final bill. As a non profit charity we do not profit from hosting your group. However we still need to cover our costs, therefore as we experience food inflation we pass it to our guests.
  • Grounds Fee, includes all unsupervised activities onsite. Included in base fee = $5/day
  • Swimming Pool = 100/hr, 500/day
  • Laser Tag* = 100/hr
  • Sky High & Zip Line* = 300/hr, 1000/day
  • Archery* = $50/hr
  • Canoe* = $350/day
  • Outdoor Climbing = $30/hr, $120/day
  • Climbing Tower = $100/hr, $500/day
  • Outdoor Education Module* = $10/student, $18/student (2 modules)
  • Games Room = $50/hr, $250/day
  • Supervisor/Instructor = $40/hr/instructor

*Inclues Instructor fee

Accommodations

  • Linen Package = $40/each
  • Cottages = $100/each/night
  • Motel = $65/room/night
  • Dorm = $250/floor/night
  • Cedar/Hickory = $180/night
  • Balsam = $500/night

Meeting Rooms 1 meeting room is included in base fees:

  • Small Additional Meeting Room = $50/hr, $250/day
  • Medium Additional Meeting Room = $75/hr, $350/day
  • Large Additional Meeting Room = $100/hr, $500/day
  • Meeting Room Day Use = $20/person
  • Outdoor Large Tent Rental = $1200
  • Meeting Room Sound Tech = $50/hr
  • Additional Tables = $10/table