Preparing for your Arrival:

• Arrival – Please plan for your onsite leader to arrive before the rest of your group. If arriving between 9am-5pm, your key package will be available to be picked up in the office. If arriving outside of our office hours, please make arrangements with the guest group coordinator. Your keys will likely be left in your accommodation or meeting room for you to pick up. 
• Check-In – Your group is able to check in to your accommodations anytime after 3pm. If planning to arrive before 3pm, please make arrangements to check into the meeting room earlier with the guest group coordinator.
• Check-Out – Your group must check out of your accommodations before 10am so that we can prepare for the next group checking in. Please check out of your meeting room before 2pm. 
• Departure – Before you leave Stillwood, please ensure that your keys have been dropped off at the front office. If the office is locked, you can put your key package through the mail slot to the right of the office front doors. 
• Guest Services –If you need anything throughout your stay, a guest service host will be available from 9am-5pm, and on call after 5pm. Please call or text 604 557 3902 for assistance.

General Policies:

• Quiet Hours – Quiet hours are between 11:00pm and 7:00am.
• Alcohol – We do not allow any alcohol on our grounds.
• WIFI – The guest WIFI network is Still-Guest. The WIFI password is 2022guest. As we are in a remote location, the WIFI is not suitable for streaming or downloading and can be unreliable in certain locations around camp.
• Sound & AV Equipment:
  • Video Equipment: All of our meeting rooms have TVs, with HDMI connections, appropriate to the size of the room.
  • Sound Equipment: Krahn, Columbia, Maple and Chapel meeting rooms have the following tech equipment. 2 microphones, 2 microphone stands, 2 DI boxes, 4 XLR Microphone cables, 2 ¼ in instrument cables, 2 multi tap extension cords and 2 adapters (3.5 stereo mm to double ¼ in and double RCA to double ¼ inch).
  • Chapel AV System Details:
    • Mixer: The chapel uses a digital Behringer X32 Producer. It is connected to the stage with a digital snake. All connections have custom routings in the sound board. As such you will need to supply a sound technition that is capable of programming the sound board to your events needs. Stillwood does not normally have a dedicated sound technition availible.
    • Instruments: All groups need to provide their own instruments. Stillwood does not supply any instruments and any instruments found onsite can not be used as they are likely individually owned and not availible for use.
    • Lighting: House lights are controlled from the mixing booth. There is a small white console inset into the mixing desk to control house white lighting. All other stage lighting is unavailible to guest groups.
• Fire Pits – Please let the guest group coordinator know if you would like access to a fire pit. Fire pits are reserved on a first come first basis. There are also fire kits available to purchase for $20. Stillwood staff are not responsible for starting fires.
• Electric Vehicle Chargers – Those with electric vehicles can have access to either a 120v, 30amp or 50amp plug to charge their electric vehicles for a cost of $10/day. Vehicle owners must bring their own plugs and adaptors.

Accommodations:

Cottages

• Cost – $100/night per cottage ($7.69/person)
• 18 available
• 1 Room:
  • Downstairs – 3 twin bunk beds and 1 twin over double bunk
  • Upstairs – 4 twin beds
• Occupancy
  • Maximum 13 persons, using 2 in the double bed.
  • Lower Beds Only = 8 singles
  • Upper and Lower Bunks = 12 Singles

Download Cottage Accommodation Sheet

Almond & Chestnut

• Cost – $250/night for 1 floor ($4.24/person)
• 10 Rooms:
  • Rooms 1-4 (on both floors): 4 twin bunks, and 2 twin over double bunks
  • Room 5 (on both floors): 1 Twin over a double bunk bed.
• Occupancy (using 1 floor of one building)
  • Maximum 59 persons, using 2 in each double bed.
  • Lower Beds Only = 25 singles
  • Upper and Lower Bunks = 50 Singles

Download Almond and Chestnut Accommodation Sheet

Hickory & Cedar

• Cost – $180/night ($7.50/person)
• 5 Rooms:
  • Lower room 1 Twin Bunk & 1 Double Bed
  • 4 Upper Rooms 1 Twin Bunk, 1 Double Bed, and 1 Single
• Occupancy
  • Maximum 24 persons, using 2 in each double bed.
  • Lower Beds Only = 14 singles
  • Upper and Lower Bunks = 19 Singles

Download Cedar & Hickory Accommodation Sheet

Balsam

• Cost – $500/night for the entire building ($12.82/person)
• 8 Rooms:
  • Each room has 1 twin bunk bed as well as a twin over double bunk.
• Occupancy
  • Maximum 39 persons, using 2 in each double bed.
  • Lower Beds Only = 16 singles
  • Upper and Lower Bunks = 31 Singles

Download Balsam Accommodation Sheet

Motel Rooms

• Cost – $65/night/room ($21.67/person)
• 10 Rooms:
  • 1 twin Bunk Bed and 1 Double Bed
• Occupancy
  • Maximum 4 persons, using 2 in the double bed.
  • Lower Beds Only = 2 singles
  • Upper and Lower Bunks = 3 Singles

Download Motel Accommodation Sheet

Meals:

• Meal Times– Our meals are served at 8:00am (breakfast), 12:00pm (lunch) and 5:30pm (dinner). Please make sure your entire group arrives on time for meals. We do not accommodate alternative meal times. 
• Dining Hall – All Stillwood meals will be served in our dining hall. Please ensure your group clears their table and places their dirty dishes in the black carts provided.
• Dietary Restrictions – Our kitchen can accommodate gluten-free, dairy-free and vegan diets upon request. Your group leader must submit a list of dietary restrictions at least 2 weeks before the start of your event.
• Snack – Your evening snack will be available to be picked up in the dining hall lobby after dinner. Your snack will be labelled, on a cart, ready to bring to your meeting room. Please return the cart and tray back to the dining hall the following day
• Coffee Service – Coffee and tea is available in many of our meeting rooms. Additionally, free coffee service and coffee for purchase is available in Stillbucks, our onsite coffee shop.

Activity Policies:

• We suggest that you break your participants into groups of 15 or less. Many of our activities can not handle more than 15 people per hour.
• We facilitate activities during specific activity blocks to allow for transition time. The activity blocks are as follows:
  • 9:00am-10:00am
  • 10:30am-11:30am
  • 1:00pm-2:00pm
  • 2:30pm-3:30pm
  • 4:00pm-5:00pm
• If you are booking an activity for a day it will consist of a maximum of 5 hours. Logistically it is not possible for us to do a single activity for more than 5 hours in one day.
• The maximum number of participants for a day is 5 hours times the max number per hour the activity can accommodate. For example the zip line has a max of 30/hour, so in 1 day the most we can put though our zip line is 150 people.
• Please be aware that dependent on the time of year all the activities may not be available. There is never a guarantee that we can provide that activity based on factors outside of our control like weather or staffing issues.

Activity Specifics:

Sky High Adventure Ropes Course

• Rates: $310/per hour, $1100 for a 5-hour day.
• Numbers: Can accommodate 25 people in one hour.
• Instructors: All certified instructors included in the rate.
• The Sky high course does not include the Zip Line. Due to logistics the zip line must be booked separately.

Zip Line

• Rates: $310/per hour, $1100 for a 5-hour day.
• Numbers: Can accommodate 25 people in one hour.
• Instructors: All certified instructors included in the rate.
• The Sky high course does not include the Zip Line. Due to logistics the zip line must be booked separately.

Indoor Climbing Wall

• Rates: $200/ hour or $800/day.
• Numbers: Can accommodate 10 people per hour, per instructor.
• Instructors: 2 instructors included. Additional instructors are $45/hr.

Canoeing & Kayaking

• Rates: 400/day.
• Numbers: Can accommodate 20 people per hour.
• This is a rental only no direction or supervision is provided. Groups must provide their own instructors & safety personnel.
• Transportation to the lake is not included. Stillwood will transport boats, lifejackets and paddles.

Archery

• Rates: $75/ hour or $300/day.
• Numbers: Can accommodate 15 people per hour.
• Instructors: 1 instructor included.

Outdoor Climbing Wall

• Rates: $150/hour or $650/day.
• Numbers: Can accommodate 10 people per hour per instructor.
• Instructors: 2 instructors included. Additional instructors are $45/hour.

Low Ropes Course

• Rates: FREE
• Numbers: Can accommodate 15 people per hour per instructor.
• Instructors: $45/hour;
• Low Ropes is primarily a team building activity. Stillwood instructors use the course to facilitate team building exercises.

Swimming Pool

• Rates: $155/hour or $620/day;
• Numbers: Can accommodate 40 people per Lifeguard;
• Instructors: 1 lifeguard included. Additional lifeguards are $45/hour. Groups are permitted to provide their own certified lifeguard(s).
• The pool is only available to book for guest groups in June and September. Difficulties in hiring lifeguard staff can result in last minute pool activity cancelations.

Laser Tag

• Rates: $110/hour or $500/day.
• Numbers: Can accommodate 15 people per hour.
• Instructors: 1  instructor included.

Games Room

• Rates: $55/hour or $275/day.
• Numbers: The room can handle about 10 persons playing games at one time.
• Instructors: While a Stillwood supervisor is not required it is important that groups supervise activities in the space.
• Our small games room (located in our barn building) has pingpong, pool, air hockey and Foosball tables to enjoy.

Gymnasium

• Rates: $125/hour or $550/day.
• Numbers: Can accommodate over 500.
• Instructors: While a Stillwood supervisor is not required it is important that groups supervise activities in the Gym.

Disc Golf

• Rates: The disc golf course is free to play. If you are reserving the entire course for a tournament the cost is $7/player.
• Numbers: Can accommodate 72 people per round. 1 round takes about 2 hours.
• Instructors: Stillwood instructors are not necessary for this activity, however your group should still be supervised by your own staff/volunteers.
• Stillwood has very few discs to borrow, guests must provide their own discs.

Outdoor Volleyball, Basketball, GagaBall, 9 square & field Games

• Rates: FREE
• Numbers: Depends on the activity. Our fields can accommodate thousands of individuals.
• Instructors: Stillwood instructors are not necessary for this activity, however your group should still be supervised by your own staff/volunteers.
• Stillwood has a limited number of balls that can be borrowed for these activities.

Playground

• Rates: FREE
• Numbers: No Limit
• Instructors: Stillwood instructors are not necessary for this activity, however your group should have supervision while at this activity.

Hiking Trails

• Rates: FREE
• Numbers: No Limit
• Instructors: Stillwood instructors are not necessary for this activity, however your group should have supervision while at this activity.

Fees:

Overnight Base Fees

• There are many costs associated with hosting guest groups overnight. The overnight base fee includes your grounds fees, administration fees, cleaning fees, utilities and 1 meeting space (based on your group size). The base fee is charged per person, per day.
  • Weekend Rate (Fri-Sun)
    • $25/person/day
  • Weekday Rate (Mon-Thu)
    • $20/person/day

Foodservice Fees

• Individual Meals
  • The meal price varies based on the size of your group. The larger your group, the more cost effective your meals.
    • Adult/Youth (13+)
      • 0-34 : $22/meal
      • 35-74 : $20/meal
      • 75+ : $18/meal
    • Child (4-12)
      • 0-34 : $20/meal
      • 35-74 : $18/meal
      • 75+ : $16/meal
• Miscellaneous Foodservice Fees
  • Simple banquet: This is to use the entire dining hall as your meeting room and a meal. For example, decorate the dining hall as for a birthday = $27/meal
  • Coffee/Snack Break: If you are staying overnight this is included. For day use or extra breaks = $5/snack
  • Food Inflation Adjustment: We reserve the right to add our inflation costs on your final bill. As a non profit charity we do not profit from hosting your group. However we still need to cover our costs, therefore as we experience food inflation we pass it to our guests.

Activity Fees

• All activities, aside from the canoe and kayak rental, include the cost of instructors. Any additional instructors will cost $45/hr.
  • Grounds Fee, includes all unsupervised activities onsite. Included in base fee = $7/day
  • Swimming Pool = $155/hr, $620/day
  • Laser Tag = $110/hr, $500/day
  • Sky High & Zip Line = $310/hr, $1100/day
  • Archery = $75/hr
  • Canoe & Kayak Rental = $400/day
  • Outdoor Climbing = $150/hr, $650/day
  • Climbing Tower = $200/hr, $800/day
  • Outdoor Education Module = $16/student/module
  • Games Room = $55/hr, $275/day
  • Low Ropes = $45/hr

Accommodations and Meeting Rooms

• Accommodations
  • Linen Package = $45/each
  • Cottages = $110/each/night
  • Motel = $75/room/night
  • Dorm = $275/floor/night
  • Cedar/Hickory = $200/night
  • Balsam = $550/night
• Meeting Rooms 1 meeting room is included in base fees:
  • Small Additional Meeting Room = $55/hr, $275/day
  • Medium Additional Meeting Room = $85/hr, $375/day
  • Large Additional Meeting Room = $125/hr, $550/day
  • Outdoor Large Tent Rental = $1200
  • Additional Tables = $15/table